Payroll and Accounting Specialist

Job Summary

Required Qualifications

• •Associate degree and enrolled in an accredited program in pursuit of bachelor's degree in finance, or Accounting, or an equivalent combination of education and experience
• •3+ years of solid payroll and accounting experience
• •Experience working in a computer network environment utilizing Microsoft Office programs
• •Must have at least an intermediate Excel skill level and be familiar with pivot tables, VLOOKUP's, and basic formulas
• •Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• •Ability to write reports, business correspondence, and procedure manuals
• •Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• •Ability to speak and understand English
• •Ability to add, subtract, multiple and divide in simple and complex equations
• •Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
• •Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• •Ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures
• •Ability to grasp and interpret the meaning of material
• •Ability to use learned material in new and concrete situations
• •Ability to break down material into its component parts so that its organizational structure can be understood
• •Ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment
• •Ability to put parts together to form a new whole or proposed set of operations
• •Ability to relate ideas and formulate hypotheses
• •Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards
• •Ability to appraise judgments involved in the selection of a course of action
• •Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice
• •Current, valid driver's license
• •Current working telephone with a number that can be accessed by building management personnel for business contact purposes
• •Excellent computer skills
• •Experience with the Microsoft Office programs
• •Must be able to lift and/or move up to 25 pounds
• •Must be available for evening or weekend work
• •Ability to focus on the work given interruptions that can occur
• •High level of attention to detail
• •Ability to work in a dynamic team environment
• •Effective communication and organizational skills
• •Strong client and customer service mentality
• •Ability to initiate collections conversations with appropriate department, management, or customer regarding past-due accounts
• •Ability to reconcile A/R ledger monthly and create invoices as needed
• •Ability to process employee payroll on time and through the appropriate channels with strict attention to detail
• •Ability to manage external time keeping software to ensure accuracy and ease of use and functionality
• •Ability to maintain general ledger with regard to payroll transactions, including multiple allocations to departments, and events
• •Ability to verify accurate reporting of payroll hours with the appropriate management personnel prior to processing payroll
• •Ability to onboard staff, oversee the completion of paperwork, create files, upload to Paychex Oasis, follow-up with employee if needed
• •Ability to maintain current HR files and databases
• •Ability to update and maintain employee benefits, employment status, and similar records
• •Ability to manage new employee onboarding and applicable functions
• •Ability to answer employee questions, concerns, and provide timely follow-up
• •Ability to participate in recruitment efforts, posting job ads and organizing resumes/applications, and scheduling candidate interviews
• •Ability to coordinate logistics for new hire orientations and support employee training sessions
• •Ability to prepare new employee files and confirm data has been entered into the PEO database
• •Ability to oversee the completion of all employment documentation
• •Ability to process weekly payroll, which includes ensuring vacation and sick time are tracked in the system
• •Ability to track and update employee leaves of absence
• •Ability to prepare, communicate, and track incident and injury reports, safety, and policy training to all employees for compliance

Desired Qualifications

• •Experience with Paychex Oasis payroll process platform a plus
• •Familiarity with unions and collective bargaining agreements a plus