Payroll Administrator
$70,000–$73,000 year
On-siteAmenia, New York, United States
Job Summary
Process weekly payroll for employees across two luxury hotels by reviewing timecards, attendance records, overtime, gratuities, and paid time off. Ensure accurate and on-schedule processing while handling new hires, terminations, wage adjustments, garnishments, direct deposit changes, and tax withholding updates. Maintain payroll records and employee files, reconcile reports, and assist with month-end and year-end activities including W-2 preparation. Respond to employee inquiries, coordinate with HR on status changes, and prepare reports for Finance. Receive and record benefit invoices, set up payments, and support internal and external audits. Maintain confidentiality and assist with daily trial balances, credit card reconciliations, bank deposits, rent collections, and journal entries.
Required Qualifications
- detail-oriented
- highly organized
- dependable
- maintains strict confidentiality
- thrives in a fast-paced hospitality environment
- accuracy
- timeliness
- knowledge of federal, state, and local wage and hour laws
- knowledge of tax regulations
- knowledge of company policies
- ability to process payroll accurately and on schedule
- ability to review and verify employee timecards, attendance records, overtime, gratuities, and paid time off
- ability to process new hires, terminations, wage adjustments, garnishments, direct deposit changes, and tax withholding updates
- ability to respond promptly and professionally to employee payroll questions and resolve discrepancies
- ability to reconcile payroll reports
- ability to assist with month-end and year-end payroll activities, including W-2 preparation
- ability to coordinate with Human Resources regarding employee status changes, benefits deductions, and leave administration
- ability to prepare payroll reports for Finance and management
- ability to receive, review and record employee benefit invoices
- ability to set up payment and distribute across companies & departments
- ability to identify issues and highlight for resolution
- ability to assist during internal and external payroll audits
- ability to maintain confidentiality of sensitive employee and company information
- ability to support continuous improvement initiatives to streamline payroll processes and enhance accuracy
- ability to assist in completing daily trial balance
- ability to reconcile credit card transactions
- ability to collect & reconcile cask -bank deposit weekly
- ability to monitor daily incoming wires/check
- ability to collect and deposit rents for employee live on properties
- ability to generate and distribute weekly overdue items and GL open balances
- ability to make journal entries to record expense
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