Parts Manager

Job Summary

Required Qualifications

• •Associate degree
• •Bachelor's degree preferred
• •Minimum of five years related to administrative diesel maintenance experience or relatable field specific to parts inventory management and purchasing
• •Five or more years' experience in a system maintenance software role to include parts or technician experience
• •Two to five years experience with equipment coordination or vehicle service writing
• •Strong knowledge of vehicle maintenance computer systems
• •Background as a technician or general mechanical background
• •Proficient with Microsoft Office 365 i.e.; Excel, Word, PowerPoint, SharePoint, Teams, and OneDrive
• •Ability to learn task-specific software
• •Accurate data entry of department information
• •Strong interpersonal skills
• •Ability to multitask, prioritize, and manage multiple projects and reporting within TMT and TMW
• •Good communication skills both written and oral
• •Class D driver's license
• •Eligible to be insured under the applicable Company Motor Vehicle Insurance policies
• •Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• •Ability to write reports, business correspondence, and procedure manuals
• •Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• •Ability to effectively represent the Company in a positive manner interacting with clients, customers, co-workers, drivers, and the general public
• •Above average ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• •Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• •Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• •Ability to deal with problems involving data entry issues
• •Ability to lift, push and/or manage equipment and supplies up to 50 pounds
• •Close vision
• •Peripheral vision
• •Ability to adjust focus
• •Ability to walk
• •Ability to stand
• •Ability to sit
• •Ability to use hands to finger, handle, or grasp
• •Ability to talk or hear
• •Ability to occasionally lift and/or move up to 50 pounds
• •Ability to reach overhead with hands and arms
• •Ability to grasp, climb, and/or balance
• •Ability to be mobile for 100% of the workday
• •Ability to frequently walk, sit, stand, bend, reach or walk, up to 80% of the workday
• •Ability to attend and complete all company development, safety, and compliance training
• •Ability to adhere to all BLS policies, procedures, DOT, and OSHA safety rules and regulations
• •Strict adherence to C-TPAT best practices
• •Ability to follow all workplace processes and standards in support of the ISO-9001:2015, ISO 14001:2015, and OHSAS 45001 Quality certification programs
• •Ability to manage the ordering of maintenance parts
• •Ability to update descriptions
• •Ability to determine stock levels
• •Ability to ensure inventory accuracy in all systems
• •Ability to manage the company parts and inventory for a 24-hour 7-day a week operation
• •Ability to manage the company inventory of equipment parts
• •Ability to ensure the quality and quantity of parts are ordered and received
• •Ability to process and properly place parts into inventory
• •Ability to allocate parts to the proper equipment upon installation
• •Ability to manage and monitor any equipment and warranty, defects, and recall of parts
• •Ability to manage and monitor maximum credits and reimbursement programs reporting weekly/monthly
• •Ability to conduct regular cycle counts
• •Ability to review and recommend stock levels to the Director or designee
• •Ability to support all shifts
• •Ability to train Maintenance and Equipment Coordinators to the efficient use of systems, and parts inventory processes
• •Ability to ensure inventory levels are maintained
• •Ability to work with vendors to ensure we are using the most recent technology
• •Ability to ensure all vendor partners are compliant in the vendor safety policies
• •Ability to maintain vendor relationships relating to parts and labor pricing based on pre-negotiated rates
• •Ability to participate and support in the vendor RFQ process as it relates to maintenance department purchases
• •Ability to conduct annual cost analysis with existing vendors
• •Ability to review, obtain or approve vendor invoices following the prescribed process
• •Ability to manage Equipment Coordinators parts approval on vendor repairs that have parts over $1,000 on the estimate
• •Ability to perform maintenance analysis, process improvement, equipment repair planning, and project management activities
• •Ability to review the inventory on parts with high usage
• •Ability to reduce inventory on slow-moving parts
• •Ability to cross-train with the Managers to fill in as needed
• •Ability to use knowledge of functional areas, organizational structure, and key business drivers to work with management to identify opportunities for metric reporting
• •Ability to collaborate with team members to collect and analyze data and process information
• •Ability to structure large data sets to find useful information for reporting within maintenance operations
• •Ability to follow all workplace processes and standards in support of the ISO-9001 Quality certification program
• •Ability to ensure all DOT required records are maintained and accessible including eDVIR's, repair documentation, annual inspections, etc.
• •Ability to ensure all service records for each asset is properly maintained electronically and easily accessible for internal and external audits within compliance guidelines
• •Ability to scan all invoices upon receipt into the purchase orders
• •Ability to ensure all required license, forms, packets, and insurance forms are updated in the systems properly
• •Ability to support department documentation and other forms are completed in compliance with company rules and ISO regulations
• •Ability to supervise the assigned associates with work prioritization
• •Ability to enforce Company policies
• •Ability to plan, assign, and direct work
• •Ability to coach
• •Ability to perform performance evaluation
• •Ability to recommend and implement compensation adjustments, incentives, and associate discipline
• •Ability to resolve associate concerns
• •Ability to engage employees
• •Ability to resolve problems
• •Ability to assist with interviewing, hiring, safety, training associates
• •Ability to analyze performance gaps
• •Ability to develop action plans to address performance issues
• •Ability to maintain a highly engaging culture
• •Ability to motivate associates
• •Ability to foster an environment with high levels of teamwork, accountability, communication, and vision to associates
• •Ability to be available for weekends and holidays depending on business demand
• •Ability to be mobile for 100% of the workday
• •Ability to frequently walk, sit, stand, bend, reach or walk, up to 80% of the workday
• •Ability to reach overhead with hands and arms
• •Ability to grasp, climb, and/or balance
• •Ability to lift, push and/or manage equipment and supplies up to 50 pounds
• •Ability to perform duties in an open shop environment where the noise level is moderate
• •Ability to occasionally travel via air or car
• •Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• •Ability to write reports, business correspondence, and procedure manuals
• •Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• •Ability to effectively represent the Company in a positive manner interacting with clients, customers, co-workers, drivers, and the general public
• •Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• •Ability to deal with problems involving data entry issues
• •Ability to walk
• •Ability to stand
• •Ability to sit
• •Ability to use hands to finger, handle, or grasp
• •Ability to talk or hear
• •Ability to occasionally lift and/or move up to 50 pounds
• •Ability to have close vision
• •Ability to have peripheral vision
• •Ability to adjust focus
• •Ability to have color vision
• •Ability to have depth perception
• •Ability to have distance vision
• •Ability to have specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus

Desired Qualifications

• •Preferred five or more years purchasing in a related field/industry
• •Five or more years in the use of a related high level TMW and TMT maintenance system experience
• •Bachelor's degree preferred