Parts Coordinator
$45,760–$58,240 year
On-siteCosta Mesa, California, United States
Job Summary
Check-in all received parts by sorting, mirror-matching to repair orders, labeling, and distributing them to technicians. Process returns immediately for damaged or incorrect items, document credits, and reconcile invoices while maintaining a 5S-organized delivery area and parts cart. Ensure all parts and sublet lines are posted in real time, post invoices or credits same day, and monitor the daily "Parts Owed" list to prioritize follow-ups. Assist estimators with ordering required parts and coordinate sublet vendor work to ensure accurate parts availability for production flow. Operate in both office and automotive repair shop environments, navigating active operations and lifting up to 50 pounds occasionally. Maintain a clean, organized workspace and adhere to company standard operating procedures.
Required Qualifications
- Collision University Training required in first 6 months of employment
- Ability to operate a motor vehicle and maintain a valid driver's license with an acceptable driving record, if required to pick up, deliver, or move parts and vehicles
- Ability to lift, carry, push, and pull up to 50 pounds occasionally and up to 25 pounds frequently; heavier items may require assistance or mechanical equipment
- Ability to use hands and fingers for frequent handling, grasping, sorting, labeling, packaging, and inventory management activities
- Ability to operate computers, inventory management systems, scanners, and other office equipment for extended periods
- Ability to visually inspect parts for accuracy, damage, defects, and proper fitment, including close and distance vision
- Ability to compare part numbers, repair orders, invoices, and other documentation with a high degree of accuracy and attention to detail
- Ability to communicate effectively with technicians, estimators, vendors, customers, and coworkers in person, by telephone, and electronically
- Ability to safely navigate around moving vehicles, equipment, tools, and active repair operations
- Ability to tolerate exposure to noise, dust, fumes, varying temperatures, and other conditions commonly found in a collision repair environment while utilizing required personal protective equipment (PPE)
- Ability to maintain organization and accuracy while managing multiple priorities in a fast-paced production environment
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