Part-time Traffic Controller
RemoteUnited States
EXPIREDUnited StatesRemotePart TimeSmall
Part TimeSmall
Job Summary
Manage executive email communications, coordinate calendars and travel, and act as a traffic coordinator to ensure project flow between the executive, creative team, and external service providers. Obtain detailed project briefs, source supplier quotes, and assist with budget tracking while preparing reports and maintaining organized records of project documentation. Collaborate closely with leadership to reduce administrative bottlenecks and ensure marketing deliverables are completed on schedule. This role offers 4 to 4.5 hours of fully remote work for an organized professional supporting a meaningful non-profit initiative.
Required Qualifications
- Experience as an Executive Assistant, Virtual Assistant, or Project/Traffic Coordinator
- Experience within marketing, communications, or an advertising agency environment
- Strong project coordination skills
- Ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Ability to work independently and proactively identify tasks and priorities
- Experience obtaining quotes and coordinating external suppliers or service providers
- Strong administrative and reporting capabilities
- Proficiency in Microsoft Office
- presentation preparation
- High attention to detail
- ability to work quickly and accurately
Desired Qualifications
- Financial administration experience, including costings and budget tracking
- Existing network of marketing or advertising service providers
- Experience within the non-profit sector
- working with grant-funded projects
- Highly organised
- efficient
- self-motivated
- Proactive and confident in extracting information and clarifying requirements
- Strong collaborator who enjoys supporting executives
- Strategic thinker
- excellent problem-solving skills
- Patient
- supportive
- comfortable working with leadership
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