Part-Time Purchasing Assistant
$52,000–$62,400 year
On-siteHuntington Beach, California, United States
Job Summary
Coordinate purchase requests, create orders with vendors, and reconcile shipments while maintaining accurate purchasing records. Manage inventory of classroom and office supplies, monitor stock levels, and distribute materials to departments. Resolve order discrepancies, backorders, and delivery issues with vendors to ensure timely resource availability for faculty and staff. Prepare purchasing reports, compile supporting documentation for credit card purchases, and assist with field trip transportation logistics. This part-time role supports the Business Office and CFO in maintaining fiscally responsible procurement practices within the school environment.
Required Qualifications
- Bachelor's degree
- One to three years of experience in administrative/clerical support, office reception, bookkeeping, or accounting
- Proficiency with Google Workspace and Microsoft Office, specifically Word, Excel, and PowerPoint
- Excellent organizational skills with exceptional attention to detail
- Strong customer service orientation and the ability to build positive working relationships with faculty, staff, and vendors
- Ability to manage multiple priorities while maintaining accuracy and meeting deadlines
- Excellent verbal and written communication skills
- Strong problem-solving skills and sound judgment
- Ability to maintain confidentiality and appropriately handle sensitive information
- Proficiency with spreadsheets, databases, and standard office technology
- Ability to work independently while collaborating effectively with colleagues across departments
- This is a part-time, twelve-month position
- The weekly schedule is generally established during normal business hours and may vary throughout the year based on purchasing cycles, summer operations, textbook ordering, and other operational needs
- The position requires frequent sitting, standing, walking, bending, reaching, and using standard office equipment, including computers, telephones, printers, and copiers
- Employees occasionally lift and move boxes, packages, and supplies weighing up to 30 pounds and may use a hand truck or dolly to transport deliveries
Desired Qualifications
- Bachelor's degree with three or more years of experience in accounting, specifically in purchasing
- Experience with computerized accounts payable, accounts receivable, and general ledger maintenance
- Experience working in an educational or nonprofit environment
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