Part-Time Front Office Assistant
$43,680–$49,920 year
On-siteHuntington Beach, California, United States
Job Summary
Welcome families, visitors, and students to the front office while managing afternoon dismissals, extended day pickups, and visitor check-ins. Answer telephone inquiries, distribute mail and packages, and process forms and checks. Coordinate student sign-outs with faculty and Auxiliary Services, maintain a clean reception area, and perform daily closing procedures to secure administrative spaces. Serve as backup support to the School Nurse for medication dispensing and minor health needs. Work Monday through Friday from 1:30 p.m. to 5:30 p.m. during the school year, with flexible hours for special events. Requires a high school diploma, two years of customer service experience, and proficiency with Google Workspace.
Required Qualifications
- High school diploma or equivalent.
- Two or more years of experience in customer service, reception, administrative support, or a related field.
- Proficiency with Google Workspace and standard office technology.
- Exceptional customer service and interpersonal skills.
- Professional judgment and discretion when working with confidential information.
- Ability to remain calm and organized in a busy, fast-paced environment.
- Excellent verbal and written communication skills.
- Strong organizational skills with careful attention to detail.
- Ability to prioritize multiple tasks while responding to frequent interruptions.
- Ability to work collaboratively with students, families, faculty, and staff.
- Demonstrated reliability, flexibility, and a positive, solutions-oriented attitude.
- The position requires frequent standing, walking, sitting, bending, reaching, and lifting materials weighing up to 20 pounds.
- Employees must be able to use standard office equipment, including computers, telephones, copiers, and printers.
- Occasional work outside standard business hours to support special events or late student pickup.
- Flexibility to adjust hours as needed based on school events.
Desired Qualifications
- Experience working in a school or other education setting.
- Experience using student information systems or visitor management software.
- CPR/First Aid certification, or willingness to obtain certification.
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