Part C Administrative Coordinator
On-siteRichmond, Virginia, United States
Job Summary
Coordinate Part C/Early Intervention programs by answering phones, maintaining client records, and entering data into the Infant and Online Tracking System (ITOTS). Generate quality reports to monitor federal timelines, compile statistical data for monthly reports, and prepare expenditure spreadsheets by reconciling invoices with finance. Assist in monitoring contract deliverables, creating marketing items for referrals, and organizing daily client appointment schedules. Produce meeting minutes, verify biweekly payroll forms, and provide training on software packages while troubleshooting hardware and equipment issues. Maintain staff contact lists, order office supplies, and file documents as required.
Required Qualifications
- Associate's degree with coursework in business administration, or related field
- considerable experience in program and administrative support
- considerable experience in customer service
- considerable experience in office assistance
- considerable experience in bookkeeping
- considerable experience in business management
- equivalent combination of education and experience
- Thorough knowledge of standard office practices
- Thorough knowledge of procedures
- Thorough knowledge of equipment
- Thorough knowledge of office assistance techniques
- Thorough knowledge of business English
- Thorough knowledge of spelling
- Thorough knowledge of arithmetic
- Thorough knowledge of the services provided by service agencies
- Thorough knowledge of the demographics of the service area
- ability to operate personal computers
- ability to operate associated software
- ability to operate hardware
- ability to operate peripherals
- ability to read and understand moderately detailed policies
- ability to read and understand procedures
- ability to read and understand job related materials
- ability to maintain detailed records
- ability to solve problems within scope of responsibility
- ability to establish effective working relationships with associates
- ability to establish effective working relationships with agencies
- ability to establish effective working relationships with medical personnel
- ability to establish effective working relationships with law enforcement
- ability to establish effective working relationships with vendors
- ability to establish effective working relationships with clients
- ability to establish effective working relationships with the general public
- Valid driver's license in the Commonwealth of Virginia
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