Paralegal Assistant
On-siteFindel, Luxembourg, Grand Duchy of Luxembourg
Job Summary
Manage the Legal helpdesk mailbox to ensure requests are dispatched and followed up by counsel. Coordinate and draft internal and external reports by collating information from the Legal team. Maintain the legal tool and contracts database while filing various systems and monitoring tools. Handle supplier invoices and department expenses through the expense management system, including approvals and payments for conferences and travel. Set team meeting agendas, coordinate logistics, prepare team packs, and take meeting minutes. Contribute to the preparation of documents, correspondence, PowerPoint presentations, and notes for internal and external meetings.
Required Qualifications
- Proven working experience as a personal assistant/executive assistant, ideally in a Legal environment
- Excellent organization skills and the ability to manage multiple tasks simultaneously
- Able to exercise sound judgement and initiative
- Action-oriented and creative
- Competency in standard computer software and legal research tools
- MS Office applications
- Word
- Excel
- PowerPoint
- Outlook
- Excellent communication skills, both written and verbal
- Fluent in English
- A good level in French and/or German
- The selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents)
Desired Qualifications
- A good level in French and/or German is an advantage
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