Paralegal and Legal Operations Manager
$115,000–$125,000 year
HybridNew York City, New York, United States or New York, United States
Job Summary
Organize, manage, and coordinate the execution of all administrative aspects of the pre- and post-contract signature process for 25Madison and its incubations. Serve as the primary point of contact for signatures, records, legal intake, and process-oriented questions, including tracking and sending documents for review. Maintain an organized repository of contracts and corporate documents while tracking key milestones such as renewals, expirations, and amendments. Collaborate directly with attorneys, outside counsel, and internal teams to facilitate contract review, negotiation, and workflow support, while managing vendor engagements and security reviews. Maintain corporate records, entity filings, and compliance calendars to ensure accuracy and consistency.
Required Qualifications
- Minimum 3 years of experience in contract management, paralegal work, legal ops, or a related field
- Excellent attention to detail
- Must have a strong sense of urgency
- A problem-solver with sound judgment
- An organized and proactive project manager
- Excellent written and verbal communication
- Confident and able to interact with people at all levels of the organization
- Comfort with ambiguity
- Willingness to ask thoughtful questions
- Ability to focus on details while understanding broader legal team priorities
- Proficiency in Microsoft Office Suite and Slack
- Comfort with Airtable, Carta, and AI tools
- Desire to learn new legal technology
- This hybrid position is located in New York, NY
Desired Qualifications
- Strong foundation in contract management, issue spotting, and legal ops best practices for small legal teams
- Highly detail-oriented professional
- Desire to learn
- Ability to take initiative and work independently on legal operations improvement projects
- Strong organizational judgment
- Comfort with Airtable, Carta, and AI tools is a strong plus
- Desire to learn new legal technology
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