PACE Executive Assistant

San Ysidro HealthPosted 1 month ago

$77,105,600–$99,756,800 year

On-siteSan Diego, California, United States

EXPIREDSan Diego, California, United StatesOn-siteFull Time$77,105,600–$99,756,800 yearLarge

Full TimeLarge

Job Summary

Coordinate administrative and operational activities for San Ysidro Health's San Diego PACE program under the supervision of the Chief Medical Officer and Senior Program Director. Schedule appointments, interviews, and meetings; manage conference room calendars, travel arrangements, and petty cash. Prepare binders, agendas, PowerPoint presentations, letters, and memorandums; generate administrative and financial reports. Screen visitors and telephone calls; sort, distribute, and prepare incoming mail and faxes. Maintain confidential staff rosters, personnel files, and contact information for vendors and facilities. Track staff licenses, certifications, and training schedules; oversee inventory, purchasing, and maintenance of office and clinical supplies. Act as a liaison between PACE Administration and other departments to address participant complaints and ensure quality and compliance.

Required Qualifications

BA Degree in Business Administration or related field
5 years of relevant experience
AA degree and 3 years of experience
Minimum five (5) years' experience in supporting C-Level or higher
Office Management Experience
Extensive knowledge of computer software (Windows, Microsoft Office, Excel, Word, Power Point and other applicable technologies)
Effective oral and written communication skills including excellent spelling and grammar and the ability to follow written and oral instructions
Attention to detail when typing and proofing materials
Ability to communicate effectively and work collaboratively on items of critical importance for managing employees and establishing rapport with employees and vendors
Professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must be able to lift 50 lbs
Must be available for weekend shifts
Must be able to work evenings and/or weekends and attend meetings outside of regular working hours
Travel may be required
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Requires ability to solve problems and identify both opportunities and potential challenges/or roadblocks
Ability to work harmoniously with many different personalities and maintain confidentiality and discretion and deal effectively and tactfully with staff, patients, Board Members and the public
Must have a professional and personable demeanor to maintain excellent working relationships in a fast-paced work environment
Must have strong Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

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