PA and Team Coordinator
HybridLondon, England, United Kingdom
Job Summary
Own the end-to-end events programme, managing research, planning, and logistics for team socials, wellbeing initiatives, and milestone celebrations. Run administration and supplier negotiations for venue sourcing, catering, and guest lists while ensuring smooth delivery and follow-up. Support leadership daily by handling diary management, travel logistics, expenses, and room bookings for senior visits and high-level meetings. Maintain office operations by organizing workspace, managing internal databases, handling purchase orders and invoices, and coordinating couriers and supplies. Act as a visible point of contact who senses team mood and flags support needs to leadership. Work autonomously across Burson Group UK brands with exceptional discretion and sound judgement.
Required Qualifications
- Experience in a PA, team coordination, team assistant or similar role, ideally gained in a fast-paced agency, professional services or creative environment
- A demonstrable track record of researching, planning and delivering events, from team socials to larger company or client occasions
- A genuine interest in people and in creating a positive, inclusive team environment, with the warmth and emotional intelligence to be a trusted presence for colleagues at every level
- Confidence supporting leaders and working in a fast-paced environment
- Comfort working with autonomy, taking decisions on administration and logistics without close supervision and knowing when to escalate
- The ability to hold multiple competing priorities across several teams and stay calm and organised when plans change at short notice
- Exceptional discretion and sound judgement when handling confidential and commercially sensitive information
- Strong written and verbal communication
- Confident use of Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint
Desired Qualifications
- Experience in a PA, team coordination, team assistant or similar role, ideally gained in a fast-paced agency, professional services or creative environment
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