Outreach & Operations Coordinator (Fixed Term Contract)
On-siteSan Juan, San Juan, Puerto Rico
Job Summary
Coordinate logistics for meetings, events, and stakeholder engagements through PRSTRT's Beacon portal, including scheduling, venue arrangements, and attendance tracking. Maintain stakeholder databases, prepare correspondence, agendas, and minutes for CAPCell-related activities, and draft documentation for partnership agreements and MOUs. Support NSF compliance by tracking deliverables, preparing budget tracking materials, and maintaining organized records for internal and external audits. Track engagement metrics and compile data for progress updates and annual reports. Respond to routine inquiries and assist the Program Manager with documentation and status updates.
Required Qualifications
- Excellent written and verbal communication skills in English and Spanish
- Strong interpersonal skills and professionalism when interacting with partner institutions, industry representatives, and other stakeholders
- Ability to collaborate effectively with team members across multiple institutions in a dynamic, fast-paced environment
- Manages time effectively by prioritizing tasks and handling competing priorities; strong attention to detail and organizational skills
- Ability to apply new skills and tools quickly, with a willingness to learn and share knowledge with team members
- Strong working knowledge of Microsoft 365 applications and online collaboration tools, such as Google Workspace, SharePoint, OneDrive
- Ability to learn and use PRSTRT specific platforms, such as the Beacon portal and grant tracking tools as well as communications and outreach tools provided by DMC
- Strong work ethic, discretion in handling confidential information, and a professional, positive, and collaborative attitude
- Availability to work outside regular business hours occasionally to support special events or CAPCell related activities
- Bachelor's degree in science or another related STEM field
- A minimum of 2 years of experience in program coordination, or project coordination, preferably within an academic, research, or nonprofit setting
Desired Qualifications
- Experience coordinating meetings, events, or stakeholder engagement activities is highly desirable
- Experience with grant funded projects or familiarity with federal award compliance requirements is a plus
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