Operations Support Coordinator
On-siteGrande Prairie, Alberta, Canada
Job Summary
Manage the Purchase Order system, reconcile vendor invoices, and maintain the approved vendor list while tracking cost and usage for field staff accommodations. Assist with daily scheduling and dispatch of crews, vehicles, and equipment, including coordinating mobilization, maintaining dispatch logs, and monitoring field activity via Samsara. Track rental equipment usage, maintain driver records, and coordinate incoming mail and courier shipments. Prepare customer-related documents, service reports, and daily operational reports for management review. Respond to service requests and communicate schedule changes to crews and customers. This role supports the Branch Manager and dispatch teams in Grande Prairie, AB, Monday through Friday.
Required Qualifications
- 2–4 years of administrative experience in a fast-paced environment
- Highly organized with strong attention to detail
- Strong multitasking and time management skills
- Effective communicator with a professional and team-oriented approach
- Adaptable and able to adjust to changing priorities
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PDF tools)
- Experience with scheduling and document management systems (e.g., Basecamp)
- Strong data entry, tracking, and reporting capabilities
- This job is based in Grande Prairie, AB
- This is an in-person position
- Monday to Friday
Desired Qualifications
- hands on experience in Oil & Gas pumping operations
- familiarity with basic accounting
- capable of working in a fast-paced entrepreneurial environment
- a demonstrated team player
- a strong operations background
- Experience supporting operations, dispatch, or logistics teams is an asset
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