Operations Facility Manager
On-siteBellevue, Washington, United States
Job Summary
Develop and implement operational policies and procedures to support the College Success Foundation's goals. Oversee lease agreements, contracts, and space management software for contact tracing and hoteling. Manage office reception, mail processing, and check deposits for all entities. Collaborate with management to ensure facilities guidelines meet business needs and negotiate office supplies and equipment purchases. Coordinate with building management on cleanliness, maintenance, and security issues. Assist with staff onboarding, including badge issuance and safety compliance. Ensure Health and Safety committee meetings occur and tasks are assigned. Work with the IT Department on audio/visual support for meetings and conferences. Manage postage accounting and shipping for the National Office. Hybrid remote schedule available; must reside in Washington or Idaho. Valid driver's license and proof of insurance required.
Required Qualifications
- Bachelor's degree
- Minimum 5 years of operations professional and managerial experience
- Minimum 2 years managing leases, contracts and space/facilities/offices
- Ability to comply with company COVID-19 vaccination policy
- Willingness and ability to take on a myriad of tasks--large and small
- Ability to travel up to 5% of the time
- Must have a valid driver's license and proof of insurance
- Must be able to work remotely and use collaborative software in order to communicate with others and attend virtual meetings
- Must reside in the state of Washington or Idaho
- Must be able to handle stress that is involved in meeting strenuous customer deadlines, working in high volume areas and be flexible and able to interact with employees and students of all levels
- Must pass a drug screen prior to hire
Desired Qualifications
- Non-profit sector experience
- Excellent computer skills and proficient in Microsoft Office, Outlook, Word, PowerPoint and Adobe Acrobat
- Knowledge and use of Virtual Meeting (i.e. Microsoft Teams, Zoom) and collaboration solutions (i.e., Microsoft SharePoint and OneDrive
- Ability to work effectively as a team member, as well as independently, with minimal supervision
- Demonstrated ability to deal with sensitive and personal information in a confidential manner
- Skills in financial management and ability to be fiscally responsible
- Skills and background managing lease agreements, contracts and space/facilities/offices
- Strong interpersonal and people skills, along with superior self-awareness
- Ability to conduct relevant research, seek out resources, and problem-solve
- Intuitively proactive with very strong attention to detail along with high levels of accuracy
- Strong project management, organizational documentation and record-keeping skills
- Ability to effectively multi-task, switch gears, reprioritize, and work with frequent interruptions
- Ability to consistently exude energy, enthusiasm, flexibility, and a positive mental attitude
- Ability to communicate and negotiate effectively with multiple audiences using a variety of formats, including written and verbal presentations
- Exceptional organizational and time management skills with ability to meet deadlines in a professional manner
- Demonstrated initiative, resourcefulness and professionalism
- An established commitment to work collaboratively and harmoniously with CSF staff, colleagues and stakeholders
- A commitment to diversity and equal opportunity
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