Operations Coordinator
$85,000–$100,000 year
On-siteBoston, Massachusetts, United States
Job Summary
Oversee reception and visitor experience, including providing coverage and managing conference room and visitor office reservations. Coordinate day-to-day facilities and workplace operations by monitoring office supplies, managing inventory, and supporting physical security efforts. Handle administrative support for office initiatives, process invoices through Chrome River, and maintain budget and expense reports. Manage personnel arrivals and departures, assist with office moves, and ensure compliance with Firm policies and procedures. Provide phone and mailbox coverage while serving as the point of contact for vendor visits and services.
Required Qualifications
- High School diploma or GED equivalent
- Minimum 2-4 years of administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment
- Excellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors
- Ability to deliver exceptional customer service at all times, exercise courtesy and diplomacy with Firm personnel and external visitors and vendors
- Ability to effectively, professionally, accurately, and promptly present information verbally and in writing
- Highly dependable and demonstrated consistent, effective administrative performance for the accomplishment of responsibilities and defined objectives
- Ability to organize, prioritize, plan, and juggle work tasks to meet internal and external deadlines
- Ability to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by effectively communicating a wide variety of information and evolving situations
- Proofreading and editing skills with strong attention to detail
- Basic math skills: addition, subtraction, multiplication, division
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Desired Qualifications
- Associate or Bachelor's degree
- 2-4 years' experience in a corporate/professional environment or equivalent preferred
- Experience with project coordination preferred
- Proficiency in SharePoint and Adobe Pro preferred
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.