Operations Assistant GTA & QC (6-Month Contract)/Adjoint(e) aux Opérations GTA & QC (contrat de 6 mois)
HybridMontréal, Quebec, Canada
Job Summary
Provide administrative support to Executive Directors for QC and GTA regions by preparing memos, correspondence, reports, and spreadsheets. Organize personnel schedules, coordinate meetings and travel, and maintain databases for reviews. Track invoices, manage payroll tasks, and prepare project schedules while handling confidential files and time-sensitive projects. Plan and execute conferences, coordinate group sessions between venue personnel and regional teams, and ensure communication across all GTA and QC locations. Maintain effective working relationships with venue and home office teams while managing conflicting priorities.
Required Qualifications
- Has clerical/basic accounting skills
- Encompasses strong attention to detail
- Must be mature self-starters
- detail oriented
- able to meet deadlines
- take initiative
- able to work independently
- Must use discretion and judgment necessary to treat confidential items and assignments appropriately
- Must have excellent oral and written communication skills in English
- Must have the ability to manage conflicting priorities
- Expert use of Microsoft Office including Word, Excel, PowerPoint and Outlook
- Must be able to maintain effective working relationships with venue, regional and home office teams
- Must possess a strong guest service focus
- Must have superior interpersonal and time management skills
Desired Qualifications
- A background in theatre management, LBE, retail or hospitality environments is an asset
- ideally in French as well
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.