Operations Assistant
On-siteJersey City, New Jersey, United States
Job Summary
Coordinate and manage operational projects from planning through completion while providing administrative support to the Director of Operations and school leaders. Serve as the primary point of contact for transportation operations during afternoon dismissal, answering parent inquiries, monitoring bus routes, and supervising student dismissal. Maintain accurate records across multiple software systems including PowerSchool, SafeStop, and Dean's List, generate operational reports, and resolve discrepancies in data. Assist with purchasing, food service administration, and vendor management, ensuring timely completion of deliveries and project schedules. Work Monday through Friday from 10:00 a.m. to 6:30 p.m., with occasional additional hours as needed.
Required Qualifications
- High school diploma or equivalent
- Associate's or Bachelor's degree
- Two or more years of administrative, operations, or office support experience
- Excellent computer skills
- Ability to quickly learn new technology
- Strong proficiency in Microsoft Office and/or Google Workspace
- Excellent organizational skills
- Exceptional attention to detail
- Strong written and verbal communication skills
- Demonstrated problem-solving ability
- Sound judgment
- Excellent customer service and interpersonal skills
- Ability to prioritize work
- Ability to manage multiple deadlines
- Ability to adapt to changing priorities
- Ability to work independently
- Ability to collaborate effectively with a team
- Ability to maintain confidentiality
- Ability to remain stationary for extended periods
- Ability to frequently operate a computer and other office equipment
- Ability to communicate effectively in person and by telephone
- Ability to occasionally move throughout the school campus
- Ability to occasionally lift or move materials weighing up to approximately 20 pounds
Desired Qualifications
- Associate's or Bachelor's degree
- Two or more years of administrative, operations, or office support experience
- Experience in school administration
- Experience in transportation or logistics
- Experience in purchasing
- Experience with student information systems
- Experience in operations support
- Experience with data management
- Experience with process improvement
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