Operations and Administrative Officer
$130,000–$150,000 year
On-siteDover, New Jersey, United States
Job Summary
Advise Product Office leadership on operational priorities, staff actions, risks, and recommended courses of action while independently managing significant actions through completion. Analyze incoming taskers, Requests for Information, and data calls to determine priority, coordinate stakeholders, and recommend corrective or escalation actions. Evaluate competing calendar and meeting requirements to recommend prioritization, delegation, or scheduling solutions based on mission impact. Plan and coordinate leadership reviews, Integrated Product Team sessions, working groups, conferences, and site visits. Develop executive-level correspondence, information papers, briefings, staffing packages, and decision materials. Analyze recurring reports and metrics to identify trends and matters requiring leadership attention. Evaluate administrative and operational processes to recommend and implement improvements that increase efficiency and accountability. Develop and maintain standard operating procedures, internal controls, and continuity materials. Coordinate with government personnel, contractors, and external stakeholders to resolve operational issues and support program objectives. Oversee administrative functions including onboarding, records management, personnel-action tracking, office resources, and organizational reporting. Perform assignments with limited supervision using sound judgment and discretion. Requires 8-12+ years of experience supporting Army, DoD, or Federal Government organizations; Bachelor's degree; active U.S. DoD Secret clearance; and up to 10% travel.
Required Qualifications
- 8-12 + years of relevant experience in operations, administrative management, executive support, program support, or a related field
- Relevant experience supporting Army, DoD, or Federal Government organizations in operations, administrative management, executive support, program support, or related functions
- Experience supporting senior leaders within Program Executive Office (PEO), Project Manager (PM), Product Manager (PdM), headquarters staff, Development Command (DEVCOM) or comparable organizations
- Demonstrated ability to manage multiple competing priorities, taskers, and suspense requirements in a fast-paced environment
- Experience preparing executive correspondence, briefing materials, meeting packages, reports, and other leadership products
- Experience working in a fast-paced organization requiring expedited responsiveness supporting Army Senior Leadership requests
- Strong organizational, analytical, and problem-solving skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint
- Ability to operate independently with minimal supervision while exercising sound judgment and discretion
- Strong attention to detail and commitment to quality
- Must have a current driver's license
- Travel: Up to 10%
- Must be a U.S. Citizen
- Active U.S. DoD Secret clearance required
- Bachelor's degree from an accredited college or university in Business Administration, Management, Communications, Public Administration, Organizational Leadership, or a related field
Desired Qualifications
- Experience using Defense Travel System (DTS) and coordinating official travel for senior government personnel
- Experience using MeSpace, TEDS, or applicable personnel records, training, and documentation processing systems
- Familiarity with Army acquisition processes, milestone reviews, and acquisition lifecycle activities
- Experience coordinating executive engagements, site visits, General Officer/SES visits, conferences, and special events
- Working knowledge of Army task management systems, staff action processes, and staffing packages
- Experience developing and maintaining Standard Operating Procedures (SOPs), continuity books, and organizational business processes
- Experience supporting budget tracking, resource management, or program planning activities
- Knowledge of Army organizations and stakeholders associated with the acquisition community, including Portfolio Acquisition Executives (PAE), Portfolio Management Executives (PME), Program Executive Offices, Project Managers, Product Managers, and supporting functional organizations
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