Operations and Administrative Assistant
$58,000–$65,000 year
On-siteMiramar, Florida, United States
Job Summary
Support the Accounting and Tax teams by managing administrative processes, client documentation, and daily office operations. Perform clerical duties including photocopying, faxing, filing, and collating documents while preparing, organizing, and processing client deliverables through the client portal, email, and mail. Maintain relevant data in database applications, scan documents for client files, and send materials for e-Signature. Respond promptly to client inquiries via phone, email, or in-person, and coordinate mail distribution, message retrieval, and express mail services. Assist with ordering and stocking office supplies, greet visitors, and direct callers to appropriate associates. This role requires full bilingualism in English and Spanish, with a Monday through Friday schedule from 9:00am to 6:00pm in the Miramar, FL office.
Required Qualifications
- Fully Bilingual in English & Spanish
- Excellent verbal and written communication skills
- High school diploma or equivalent
- +1 year of experience in an administrative and operations capacity position
- Excellent computer skills including MS Office (Word, Excel, Outlook)
- Ability to prioritize work to balance multiple projects and deadlines
- Must be able to work independently
- Maintain a strong work ethic with a total commitment to success each and every day
- Team-player mindset with willingness to assist others when needed
- Ability to handle confidential, sensitive, and time-critical information appropriately
- Ability to work in the Miramar, FL office Monday through Friday, 9:00am – 6:00pm
- Flexibility on potentially working overtime hours as needed based on workflow demands
Desired Qualifications
- Holds or pursuing a Bachelor's in Business Administration, Accounting or Finance
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.