Operations Administrator
$40,664–$56,680 year
On-siteWest Deptford Township, New Jersey, United States
Job Summary
Manage day-to-day office operations by handling correspondence, filing, and serving as the first point of contact for internal and external inquiries. Process accounts receivable tasks including invoices, credit card payments, and customer master file updates while maintaining accurate logs and databases. Draft communications, prepare customer statements, and manage incoming/outgoing mail, UPS/FedEx labels, and production pallets. Log fire tags, support shipment of customer samples, and scan sales orders for digital filing. Identify workflow improvement opportunities and assist in developing administrative SOPs. Requires 3–5 years of administrative experience with AR proficiency; salary $19.55–$27.25/HR. On-site role with no remote or hybrid options.
Required Qualifications
- High School Diploma
- Associate degree in a related field preferred
- 3–5 years of administrative experience
- experience in a manufacturing or fast-paced office environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Strong organizational and time-management skills
- ability to prioritize multiple tasks
- Excellent verbal and written communication abilities
- High attention to detail and accuracy
- Strong interpersonal skills
- ability to build and maintain positive working relationships with internal teams and external customers
- Demonstrated proactive approach to problem-solving
- sound decision-making
- Ability to handle confidential information with discretion and professionalism
- Self-motivated
- ability to work independently and collaboratively
- Experience with accounts receivable processes
- invoicing
- payment application
- customer account maintenance
Desired Qualifications
- Associate degree in a related field preferred
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