Operations Administrator Europe
On-siteAmsterdam, North Holland, The Netherlands
Job Summary
Issue invoices and credit notes for robots and spare parts within 24 hours of delivery confirmation. Prepare spare parts forecasts based on customer orders and coordinate shipping with the SG team. Maintain spare parts master data in ERP systems including HS codes and country of origin. Prepare commercial quotes for sales and service requirements using approved price lists. Provide daily status updates to GM Europe on invoicing and quoting activity. This role requires 2+ years in operations administration or logistics coordination with hands-on ERP experience. Candidates must have strong written English for communicating with European dealers and partners.
Required Qualifications
- 2+ years in operations administration, procurement, logistics coordination, or order management
- Hands-on ERP experience (SAP Business One, NetSuite, or equivalent) — must be able to create POs and invoices independently
- Experience preparing commercial quotes from price lists in a B2B context
- Strong written English for professional communication with European dealers and partners
- High attention to detail — invoicing and quoting errors have direct financial consequences
Desired Qualifications
- Familiarity with international trade documentation (HS codes, commercial invoices) is a strong plus
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