Operations Administration Coordinator - Tampa, FL
On-site · Tampa, Florida, United States
Job Summary
The Operations Administration Coordinator will support the daily operations at World Electric’s Tampa branch by handling administrative tasks, coordinating activities, and ensuring efficient processes. Responsibilities include creating and executing customer lien releases, managing branch inventory and reconciliations in Concur, maintaining on-hand supplies, keeping Eclipse, DAP, and SAP queues clean, managing invoice previews, maintaining inspections/certifications/licensing, processing timecard adjustments in Ceridian, notarizing documents, entering tracking info, handling inbound freight, modifying orders in Eclipse post-invoicing, reconciling cash, processing customer payments and credit rebills, and coordinating with vendors and accounts payable to support sales and audits. Strong organizational skills, attention to detail, and collaboration with multiple departments are required; proficiency with Microsoft Office and experience with operational processes are desired.
Required Qualifications
- Associate’s degree (A.A.) or equivalent from two-year College or Technical school
- Six months to one-year related experience and/or Training; or equivalent combination of education and experience
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Knowledge of operational processes and best practices
- Write routine reports and correspondence
- Speak effectively before groups of customers or employees of an organization
- Interface in a customer responsive manner over the telephone and in person
- Able to handle difficult customer situations with diplomacy
- Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
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