Operations & Admin Specialist, Woven Capital
On-siteTokyo, Tokyo, Japan
Tokyo, Tokyo, JapanOn-siteFull TimeAssociates DegreeLarge
Full TimeAssociates DegreeLarge
Job Summary
Maintain CRM data, internal trackers, and SOPs to support day-to-day fund operations while assisting with workflow improvements. Coordinate office logistics, manage vendor contracts and software renewals, and prepare recurring reports. Manage onboarding and offboarding processes, including documentation and knowledge resource updates. Provide ad-hoc support and coverage for the Ops & Admin team on special projects and events. This role ensures consistency and timely execution across administrative functions within a fast-paced, cross-functional environment.
Required Qualifications
- 5+ years in operations, administration, or coordination roles
- Native Japanese
- business-level English
- Strong attention to detail
- ability to manage multiple priorities
- Familiar with cross-functional processes
- fast-moving startup/corporate environments
- Comfortable with Google Workspace
- Slack
- DocuSign
- other workflow tools
Desired Qualifications
- Calm and solutions-oriented under pressure
- Strong sense of ownership
- follow-through
- Clear and collaborative communicator
- global stakeholders
- Process-minded
- continuously improvement-focused
- Prior experience in venture capital
- legal operations
- corporate governance
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.