Onsite Project Administrative Assistant (Electrical Construction)
On-sitePlain City, Ohio, United States
Job Summary
Maintain project logs including purchase orders, financial updates, daily reports, and submittals for multiple electrical construction projects. Support project establishment and closeout by managing purchase orders, subcontracts, meeting minutes, and operational follow-ups. Transmit executed subcontracts and change orders, execute and track legal documentation for contracts and bid documents. Request certificates of insurance, prequalifications, OSHA, and safety items from subcontractors and vendors. Participate in design and construction coordination meetings internally and externally. Negotiate and maintain relations with vendors and subcontractors. Escalate critical or sensitive issues to the Senior Project Manager or Estimating team. Perform additional assignments as required by operating needs or senior project managers.
Required Qualifications
- High School diploma or GED
- Knowledge of the construction industry and contract documentation
- Working knowledge of federal, state, and city regulations and guidelines
- Proficient in Microsoft Office Outlook, Word and Excel applications
- Excellent written and verbal communications skills
- Ability to lead people and get results through others
- Ability to effectively organize multiple projects and resource planning skills
- Technical skills necessary for project engineering
- Ability to work with minimal supervision
- Ability to analyze and solve problems
- Commitment to company values
- Must be comfortable juggling tasks from the mundane to the more strategic
- Ability to work productively in a fast-paced, team-oriented environment
- This role is an onsite position
- Must be able to lift and/or move up to twenty-five (25) pounds
- Close vision
- Distance vision
- Peripheral vision
- Depth perception
- Ability to adjust focus
- Ability to sit for long periods in front of a computer
- Travel to field locations as needed
Desired Qualifications
- Bachelor of Business Administration
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