Onsite Administrative Assistant (Zephyr Mountain Lodge)

Onsite Administrative Assistant supporting all departments at The Zephyr Mountain Lodge within the Hammersmith/RealManage portfolio. Responsibilities include learning and managing property systems (Onity/door access, ski lockers, owner mailboxes, parking, Vantaca PM system, owner accounts, owner communication, work orders, Strongroom AP), greeting owners/guests/vendors, documenting damages with photos and incident reports, inspecting HOA property and submitting maintenance/work orders, maintaining records, preparing and sending communications to owners, answering phones and escalating CAM issues, responding to emails, assisting with annual ownership meetings (printing/mailing packets), recording meeting minutes, preparing owner communications, updating shift notes, managing accounts payable, preparing billings, reconciling debit purchases, assisting with homeowner accounts, ordering supplies, researching items for quality/price/availability, and maintaining vendor records. Requires proficiency in Microsoft Office, experience with property management software is a plus, and the ability to work both independently and collaboratively. Education and experience prerequisites include an Associate's degree (or equivalent) and at least two years related experience preferred, with bilingual English/Spanish a plus.