Onboarding Specialist
$60,000–$67,500 year
On-siteCentennial, Colorado, United States
Centennial, Colorado, United StatesOn-siteFull Time$60,000–$67,500 yearLarge
Full TimeLarge
Job Summary
Manage the end-to-end onboarding experience for new hires, guiding candidates through offer acceptance, background checks, and system workflows while ensuring compliance with regulatory requirements. Proactively monitor onboarding completion, resolve documentation gaps, and maintain data integrity across HR systems to support payroll and Day 1 readiness. Serve as the primary escalation point for onboarding issues, collaborating with recruiters and hiring managers to track candidate status and recommend process enhancements. Analyze onboarding metrics to identify trends and support alignment across Talent Acquisition, Operations, and Payroll.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field
- 1–2 years of experience supporting Human Resources, recruiting, onboarding, or related administrative functions
- Strong organizational, time-management, and follow-up skills
- Exceptional attention to detail
- Ability to manage confidential information with professionalism and discretion
- Excellent written and verbal communication skills
- Proven ability to prioritize multiple tasks, meet tight deadlines, and adapt to changing priorities in a fast-paced environment
- Strong problem-solving skills
- Ability to take initiative and work independently
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong overall computer skills
- Ability to exercise sound judgment to resolve challenges
- Ability to make hiring recommendations
- Ability to evaluate candidates
- Ability to identify and correct discrepancies
- Ability to identify trends, exceptions, and risks
- Ability to recommend process enhancements
- Ability to provide clear, timely updates on candidate status
- Ability to ensure onboarding activities comply with company policies, regulatory requirements, and internal audit standards
- Ability to oversee the initiation, tracking, and completion of timely background checks and drug screening
- Ability to ensure all compliance and HR system setup steps are completed promptly
- Ability to ensure timely communication with the recruiter and hiring managers
- Ability to monitor background check results
- Ability to enter new MedSpeeder information into applicable HR Systems
- Ability to send offer letters and background check registration links
- Ability to guide candidates through required documentation, compliance steps, and system workflows
- Ability to serve as a primary escalation point for onboarding-related questions or issues
- Ability to anticipate and escalate risks related to start dates, documentation gaps, or compliance issues
- Ability to support alignment across Talent Acquisition, Operations, Payroll, and HR Systems
- Ability to contribute to reporting and analysis of onboarding metrics
- Ability to partner with the Director, Talent to establish onboarding workflows
- Ability to partner closely with Recruiters, Hiring Managers, and HR stakeholders
- Ability to educate, train, and direct new managers on the new hire onboarding policy
- Ability to maintain data integrity across systems
- Ability to analyze onboarding records and dashboards
- Ability to resolve discrepancies that could impact payroll, compliance, or Day 1 readiness
- Ability to identify risks requiring intervention or process improvement
- Ability to improve efficiency, compliance, and candidate experience
- Ability to participate in team initiatives, training, and cross-functional projects
- Ability to work as one team
- Ability to keep promises
- Ability to get better every day
- Ability to deliver real impact
- Ability to support customers
- Ability to grow together
- Ability to support each other
- Ability to deliver health
- Ability to transport vital medical supplies and specimens
- Ability to partner with organizations nationwide
- Ability to have an entrepreneurial spirit
- Ability to have a close-knit culture
- Ability to be passionate
- Ability to be driven
- Ability to make a real impact
- Ability to be ready
- Ability to have a nationwide presence
- Ability to have locations across the U.S.
- Ability to have a collaborative and purpose-driven culture
- Ability to value well-being
- Ability to have medical, dental, and vision coverage
- Ability to have flexible spending accounts
- Ability to have paid time off
- Ability to have a 401(k)
- Ability to have a salary ranging from $60,000 to $67,500
- Ability to have a discretionary bonus
- Ability to be subject to a background check
- Ability to comply with applicable laws
- Ability to be an Equal Opportunity Employer
Desired Qualifications
- Experience with Applicant Tracking Systems (ATS) and/or HRIS platforms (e.g., Jobvite, Sterling, UKG Ready)
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