Office Specialist I / Bureau of Motor Vehicles
$39,061–$56,222 year
On-site · Augusta, Maine, United States
Job Summary
Office Specialist I in the Maine Department of the Secretary of State (Bureau of Motor Vehicles). Provides advanced administrative support for examination scheduling, processing applications, and customer service; reviews documents for eligibility, coordinates exams and examiners, maintains records, and ensures adherence to policies and timelines. Requires strong organizational and communication skills, proficiency with MS Office and BMV systems, and the ability to manage multiple priorities in a fast-paced environment. Position located in Augusta, ME; full-time, salary range $18.76-$27.03 hourly-equivalent (annualized $39,061–$56,222). Not eligible for visa sponsorship. Applicants must be authorized to work in the United States and able to pass a national background check. Applications reviewed on a rolling basis through 07/02/2026.
Required Qualifications
- Training, education, or experience in office and administrative support work demonstrating competency in applying modern office practices to perform advanced administrative tasks; ability to use independent judgment, initiative, and discretion
- Authorization to work in the United States
- Not eligible for visa sponsorship or STEM OPT extensions; must complete I-9 upon hire
- Ability to pass National Criminal Background check (may include fingerprinting)
- Ability to review and process applications and related documents, verify identification documents (birth certificates, social security cards, foreign documents) for legal presence
- Proficiency with Microsoft Office, MS Teams, and Bureau of Motor Vehicles systems
- Strong organizational, communications, and customer service skills
- Ability to manage multiple priorities and maintain accurate records
- Ability to coordinate examinations, schedules, and resources across multiple locations
- Knowledge of state and federal laws, regulations, policies related to motor vehicle operations and administrative processes
- Attention to detail and problem-solving capabilities
Additional Requirements
- U.S. work authorization required
- No visa sponsorship available
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