Office Services Manager
$55,000–$65,000 year
HybridPhiladelphia, Pennsylvania, United States
Job Summary
Manage office operations by maintaining a clean, stocked, and welcoming environment, coordinating vendor relationships for cleaning and maintenance, and organizing team meals and events. Provide dedicated executive support to the Chief Operating Officer by triaging their inbox, drafting communications, managing their calendar, and tracking project status. Coordinate travel logistics for leadership, including booking flights and hotels, while handling sensitive correspondence with discretion. Work closely with HR, Marketing, and Finance to support internal newsletters, merchandise inventory, and operational workflows. Maintain organized records of travel expenses and proactively address operational needs to keep the Philadelphia office running smoothly.
Required Qualifications
- Strong organizational and time management skills
- High attention to detail
- Reliable, independent follow-through
- Excellent written communication
- Comfort managing multiple responsibilities and shifting priorities in a fast-paced environment
- A high degree of discretion and trustworthiness
- A proactive, resourceful, solution-oriented mindset
- Sound judgment about what to escalate
- Proficiency with everyday digital tools: email/calendar (Google Workspace), messaging (Slack), and project/task tools such as Notion
- Experience with travel-booking tools and platforms
- Prior experience in office coordination, operations, hospitality, executive/administrative support, or a similar role
- Hybrid schedule: primarily laptop-based work with regular in-office presence (Every Tuesday at least) in the Philadelphia area
- Primarily local travel; occasional driving to locations for pickups, drop-offs, and event coordination
- Must be able to lift and move items
Desired Qualifications
- Experience with travel-booking tools and platforms preferred
- Prior experience in office coordination, operations, hospitality, executive/administrative support, or a similar role preferred
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