Office Services Assistant
On-siteNew Orleans, Louisiana, United States
Job Summary
Manage incoming calls through a multiline switchboard, greet clients and visitors, and maintain the lobby and reception area. Receive, log, and distribute mail and packages, while scheduling conference rooms and coordinating technology and catering needs. Assist with organizing physical and electronic client and litigation files, creating hyperlinks, and opening and closing files per firm procedures. Provide administrative support by typing memoranda and correspondence, saving documents within the document management system, and performing general clerical duties. Prioritize multiple tasks to meet deadlines in a fast-paced environment, utilizing proficiency in Microsoft Office Suite and Outlook.
Required Qualifications
- Prior office administrative experience
- Strong ability to organize, prioritize, and manage multiple tasks while meeting deadlines
- Proficiency in Microsoft Office Suite, particularly Word and Excel
- Ability to communicate effectively and follow instructions from attorneys, secretaries, and paralegals
- Capable of working efficiently in a fast-paced, high-demand environment
- Willingness to learn new responsibilities and procedures
- Adaptable and able to respond positively to changing priorities and needs
Desired Qualifications
- law firm experience
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