Office/Project Administrator
On-siteFenton, Missouri, United States
Job Summary
Support project managers with invoice preparation, review, and issuance; perform project setup including phase, service line, and billing rate configuration; and execute project closeouts by reviewing backlogs and archiving folders. Maintain orderly accounting files, process subconsultant invoices, and coordinate payment releases with the Controller. Assist with CRM record maintenance, draft subconsultant contracts, and ensure compliance with local, state, and federal reporting requirements. Submit accurate timesheets and expense reports by Monday noon and provide general administrative office support. Maintain billable rates per assigned utilization goals and work effectively both independently and within teams.
Required Qualifications
- High school diploma
- 3+ years of experience operating in a project support role
- Knowledge of basic accounting and project management principles
- Valid Driver's license
- Ability to meet the assigned company's regulatory insurance requirements for owned autos determined through Motor Vehicle Record Check (MVR)
- Ability to read and comprehend complex instructions, correspondences, and memos
- Ability to write complex correspondences
- Ability to effectively present information
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals
- Ability to interpret and manipulate complex computer software programs including, but not limited to: Microsoft Excel, Microsoft Access, Microsoft Word, email applications, and other industry/project specific software systems
- Ability to type proficiently
- Ability to add and subtract two-digit number and to multiply and divide with 10's and 100's
- Ability to perform these operations using unity of American money and weight measurement, volume, and distance
- Ability to apply common sense understanding to carry out complex instructions
- Ability to interpret a variety of instructions in written, oral, diagram or schedule form
Desired Qualifications
- AS or BS in a related field
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.