Office Operations & Events Coordinator
$64,480–$74,880 year
On-siteBoston, Massachusetts, United States
Job Summary
Oversee day-to-day Boston office operations, maintaining a clean, well-stocked, and welcoming workplace by coordinating equipment orders, managing mail, and handling vendor relationships. Serve as the primary contact for building services, track expenses, and support reporting activities while managing the visitor system to assist guests and team members. Plan and execute cross-office events including lunches, celebrations, and holiday parties, tracking budgets and contributing to engagement initiatives like onboarding and wellness programs. Identify opportunities to improve office processes and enhance the workplace experience. This onsite role requires working core hours 9–5:30 with periodic evening shifts, reporting to the Team Member Engagement Lead.
Required Qualifications
- 1-3 years of experience working in a customer facing and/or office support role
- Experience planning and hosting events
- Proficiency with Microsoft products (Word, Excel, PowerPoint)
- Demonstrated ability to build strong, collaborative relationships with leadership, team members, visitors, vendors, and service providers
- Ability to manage day-to-day office operations, event calendars, budgets, expenses, records, and reporting activities with organization and attention to detail
- Ability to welcome and assist visitors and team members while creating a positive workplace experience
- Ability to research ideas, identify opportunities for improvement, and turn creative concepts into practical programs and activities
- Commitment to Nexamp's mission and have a passion for solving tomorrow's climate crisis today
- This position is onsite 5 days a week in our Boston office
- working our core hours (9 - 5:30)
- periodic evening hours required (4 - 6 times per quarter)
- Office maintenance will sometimes require lifting heavy objects or boxes (up to 25lbs)
- Frequent walking laps around the three-story office to check cleanliness across kitchens, conference rooms and workspaces
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