Office Operations Coordinator
On-siteScottsdale, Arizona, United States
Job Summary
Oversee day-to-day operations of the Scottsdale office by maintaining supplies, equipment, and inventory while coordinating building maintenance and vendor relationships. Manage incoming mail, deliveries, and logistics to ensure the workspace remains clean and professional. Coordinate interviews, candidate scheduling, and new hire onboarding, including preparing paperwork and maintaining confidential employee files. Assist with company meetings, events, and employee engagement activities while serving as the local point of contact for employee questions. Support leadership with administrative projects and operational initiatives. Monday-Friday, 9:30 AM-6:00 PM, 100% in office.
Required Qualifications
- Highly organized and detail-oriented.
- Friendly, professional, and approachable.
- Comfortable juggling multiple priorities.
- A self-starter who takes initiative.
- An excellent communicator with strong customer service skills.
- Someone who enjoys being the person others rely on.
- 2+ years of experience in office administration, office management, operations, human resources, recruiting, executive support, or a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
- Ability to maintain confidentiality and exercise sound judgment.
- Monday-Friday
- 9:30 AM-6:00 PM
- 100% In Office
- Scottsdale, AZ
Desired Qualifications
- Experience with HRIS, Salesforce, or applicant tracking systems is a plus.
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