Office Manager
On-siteColumbus, Ohio, United States
Job Summary
Manage administrative and operational support for a new municipal facility, including answering calls, greeting visitors, maintaining filing systems, and scheduling meetings. Validate, reconcile, and report operational and financial data to ensure accurate customer billing and expense management. Investigate and resolve data discrepancies in vendor invoices and billing information before they impact reporting. Track expenses, manage inventory, and generate recurring operational and financial reports using advanced Excel and multiple software platforms. Serve as a dependable business partner to facility leadership and maintain safety compliance records.
Required Qualifications
- Minimum High School Diploma or equivalent (GED)
- Minimum 3-5 years of experience in operations administration, business administration, data coordination, accounting support, billing support, or a related field
- Advanced proficiency with Microsoft Excel including formulas, lookups, filtering, sorting, pivot tables, and data validation
- Strong analytical and problem-solving skills with the ability to identify trends, anomalies, and discrepancies
- Demonstrated ability to learn and navigate multiple software platforms
- Excellent organizational, communication, and time management skills
- Thorough knowledge of business English, spelling, and math
- Ability to accurately enter and compile data while critically reviewing information for discrepancies and addressing inconsistencies
- Ability to quickly learn and effectively use multiple software platforms, understanding workflows and processes
- Ability to develop, organize, maintain and manipulate complex tracking spreadsheets
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