Office Manager - Southern California District
$56,160–$76,960 year
On-siteCosta Mesa, California, United States
Job Summary
Manage front desk operations as the primary contact for guests, employees, and vendors, while handling payroll verification, timecard processing, and new hire onboarding coordination. Oversee office systems, supplies, and equipment maintenance; sort and distribute mail, prepare correspondence, and organize meetings, travel arrangements, and conference room bookings. Keep communal areas clean and stocked, process time off requests, and support event planning including catering and hotel contracts. Handle sensitive information with discretion and coordinate schedules between staff and building management. Work normal hours with overtime and weekends as required.
Required Qualifications
- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint
- High school diploma
- At least 3+ years applicable executive-level support experience
- Must be a positive, proactive, strong team participant with the ability to maintain strict confidentiality
- Experience planning meetings in a fast-paced environment
- Can independently execute their work with minimal oversight and proactively assess personnel and office needs as they arise
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively
- Work during normal operating hours
- Work overtime and weekends as required
Desired Qualifications
- Familiar with Adobe products including Acrobat and InDesign is preferred
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.