Office Manager, São Paulo
$152,000,004–$1,899,999,996 year
On-siteSão Paulo, São Paulo, Brazil
Job Summary
Coordinate daily office operations, support local leaders, and facilitate gatherings and leadership visits in the São Paulo office. Serve as a visible presence for employees, visitors, and guests while maintaining hospitality standards across meeting rooms and shared environments. Partner with vendors and service providers to ensure consistent delivery of workplace programs, amenities, and food services. Track office requests, monitor conditions, and proactively address or escalate issues to regional counterparts. Provide administrative support to the Country Manager, including calendar booking, meeting coordination, and room scheduling for executive visits. Develop relationships with employees, cross-functional partners, and vendors to foster an environment where staff feel welcomed and connected.
Required Qualifications
- 5+ years of experience in office management, workplace experience, hospitality, events, administration, employee experience, or related fields
- Strong organizational and project coordination skills
- Experience coordinating meetings, events, leadership visits, or workplace programs
- Excellent communication and interpersonal skills
- Strong attention to detail and follow-through
- Ability to manage multiple priorities and work effectively in a fast-paced environment
- Hospitality mindset with a passion for creating positive experiences
- Strong problem-solving skills and sound judgment
- Full professional proficiency in English and Portuguese
- This position needs to be based in the São Paulo office 5 days a week
Desired Qualifications
- Experience partnering with vendors and cross-functional stakeholders is preferred
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