Office Manager
On-siteImmokalee, Florida, United States
Job Summary
Manage front office operations by greeting visitors, coordinating access, and maintaining reception areas. Coordinate calendars, meetings, and events while developing standard operating procedures and maintaining administrative records. Serve as the primary contact for Facilities and IT requests, overseeing supplies, vendors, and contract renewals. Assist HR with candidate logistics and file maintenance, and support finance functions by reconciling administrative expenses. Prepare internal communications and facilitate training, safety initiatives, and employee engagement activities. Perform other duties as assigned to support business operations and continuous improvement.
Required Qualifications
- High school diploma or equivalent
- 3+ years in office administration/office management supporting multi-department operations
- Excellent organization, prioritization, and follow-through
- Strong communication and customer service
- Proficiency with Microsoft 365/Google Workspace (Outlook/Calendar, Word/Docs, Excel/Sheets, PowerPoint/Slides)
- Ability to operate office equipment
- Ability to carry out the essential functions of this position with reasonable accommodation if disabled
- Prolonged periods sitting/standing
- Frequent walking between buildings
- Lift/move up to 25 lb. (supplies, boxes)
- Ability to work in Florida heat when escorting vendors/guests between areas
- Potential exposure to disinfectants, chemicals, biologics, infectious agents (BSL1, BSL2), animal dander, and dust
- Normal scientific laboratory conditions may encounter unpleasant odors
Desired Qualifications
- Associate's or bachelor's in business, Administration, or related field; or equivalent experience
- Regulated, healthcare, lab, or industrial setting experience
- Familiarity with ADP/ATS or ERP/purchasing tools
- Familiarity with Monday.com or Smartsheets
- Proven experience with discretion and confidentiality handling sensitive HR/Finance information
- Problem-solver with a continuous-improvement mindset
- Comfortable creating checklists/SOPs and simple dashboards
- Bilingual English/Spanish
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