Office Manager, North & West Texas Rail Team | Dallas, TX
On-site · Dallas, Texas, United States
Job Summary
The Office Manager is responsible for clerical and administrative duties for the North/West Texas Rail team in the North Texas/Oklahoma District. Duties include preparing various reports, performing financial analysis, coordinating purchasing and accounts payable activities, coordinating inventories, safety coordination, reconciliations, and other accounting-related tasks. The role is in-office in North Dallas, TX, with responsibilities spanning computerized records maintenance, office management, accounts payable/receivable, shipping documentation, general ledger, inventories, and regulatory reports. The position requires data entry in Excel, basic bookkeeping, communicating with the Rail Logistics Manager and other departments to resolve issues, handling billing inquiries, assisting with collection of railroad ballast payments, maintaining internal controls, executing monthly reconciliations, and providing coverage for the sales audit role as needed. Some local travel (up to 25%) may be required. Preferred education/experience include a Bachelor's degree with 1-3 years in office management (mining/manufacturing a plus), and 1-3 years of clerical/accounting experience. Proficiency in MS Office and familiarity with JD Edwards or similar systems are advantageous.
Required Qualifications
- Bachelor's degree in Business Administration or related field preferred, experience in-lieu of education may be considered
- 1-3 years' experience in office management (mining or manufacturing/industrial facility a plus)
- 1-3 years of clerical/accounting or other related experience
- Highly proficient in MS programs (Word, Excel, PowerPoint and Outlook)
- Proficient accounting knowledge and skills
- Strong analytical skills
- Excellent time management, planning, and organizational skills
- Customer oriented with strong communication skills
- Strong attention to detail
- Willingness and ability to travel locally up to 25% of the time
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