Office Manager, North America
On-siteChicago, Illinois, United States
Job Summary
Provide proactive executive support, including calendar management, travel coordination, and confidential document handling for senior leadership. Plan and execute North America leadership meetings, events, and vendor logistics, managing budgets, catering, and on-site requirements. Oversee daily office operations, facilities coordination, and building access systems while maintaining a professional environment for employees and visitors. Manage the employee lifecycle by coordinating onboarding, workspace readiness, and exit logistics, including credentialing and equipment returns. Process purchase orders, track invoices, review expense reports, and maintain vendor accounts for supplies, shipping, and facility services. Purchase, receive, and restock office, kitchen, and shipping supplies while managing outgoing shipments and labels. Handle sensitive information with discretion and identify opportunities to improve administrative processes and office efficiency.
Required Qualifications
- Bachelor degree preferred; equivalent relevant experience will be considered
- 3 to 5+ years of experience in office management, executive assistance, administration, facilities coordination, or operations support
- Ability to lift items up to 40 lbs where required
- Ability to travel periodically, up to approximately 25% depending on business needs
- Location: North America office location; predominantly in-office, with flexibility as needed
Desired Qualifications
- Experience supporting senior leaders and executive-level meetings in a fast-paced corporate or small company environment preferred
- Experience with vendor coordination, facilities management, meeting logistics, shipping systems, and office operations preferred
- Exposure to finance activities such as purchase order processing, accounts payable, expense processing, invoice tracking, budget maintenance, or bookkeeping support strongly preferred
- Familiarity with Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint; ability to translate ideas into clear written or PowerPoint communications is a significant plus
- Experience with facility management platforms, building access systems, PO processing tools, print and delivery platforms, or shipping systems preferred
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