Office manager
$276,000–$276,000 year
On-siteStockholm, Stockholm, Sweden
Stockholm, Stockholm, SwedenOn-siteFull Time$276,000–$276,000 yearLarge
Full TimeLarge
Job Summary
Manage the day-to-day operations of the Stockholm office, coordinating facilities, suppliers, maintenance, deliveries, office supplies, and IT equipment. Support employee onboarding by setting up workstations, granting system access, and managing office reservations. Assist with administrative requests, invoice processing, and compliance with GDPR and safety standards. Welcome visitors, handle post and packages, and plan internal office events. Register fingerprints, manage access, and coordinate purchases independently. Maintain agreements and certifications while ensuring a well-organized workplace. This role involves full-time hours in a global FinTech environment serving 25 local employees.
Required Qualifications
- Experience or strong capability in office administration
- Experience with employee onboarding
- Experience from accounting
- Comfort with general administration
- Good judgement around compliance and confidentiality
- Understanding of GDPR
- Understanding of office safety requirements
- Understanding of proper handling of sensitive information
- Ability to register fingerprints and manage access
- Ability to handle phone subscriptions
- Ability to process tickets
- Ability to coordinate purchases
- Ability to coordinate and execute office events
- Ability to handle courier services
- Ability to act as the primary contact for external service providers for the facilities
- Ability to manage a broad mix of tasks independently without close supervision
- Ability to coordinate with external service providers
- Ability to keep office and food supplies stocked
- Ability to perform monthly inventory checks
- Ability to perform annual service maintenance
- Ability to archive for the Finance department
- Ability to keep agreements and certifications up to date
- Ability to support Finance with invoice processing
- Ability to perform other administrative accounting tasks
- Ability to receive guests and packages
- Ability to manage bookings and reservations
- Ability to handle a broad mix of tasks independently
- Ability to work without close supervision
- Ability to handle post and deliveries
- Ability to manage IT equipment for employees and the office
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees across a wide range of day-to-day needs
- Ability to support employees with administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need from day one
- Ability to set up workstations
- Ability to arrange system access
- Ability to ensure new starters have what they need
- Ability to coordinate external service providers for the facilities
- Ability to handle a broad mix of tasks independently
- Ability to work independently
- Ability to handle a broad mix of tasks
- Ability to work without close supervision
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
- Ability to handle administrative requests
- Ability to handle phone subscriptions
- Ability to handle purchases
- Ability to handle office-related needs
- Ability to support employees with workstation setup
- Ability to support employees with system access
- Ability to support employees with office access
- Ability to ensure new starters have what they need
- Ability to set up workstations
- Ability to arrange system access
- Ability to coordinate external service providers
- Ability to handle a broad mix of tasks
- Ability to work independently
- Ability to handle post and deliveries
- Ability to manage IT equipment
- Ability to coordinate facilities
- Ability to coordinate suppliers
- Ability to coordinate maintenance
- Ability to coordinate deliveries
- Ability to coordinate office supplies
- Ability to coordinate IT equipment
- Ability to welcome new starters
- Ability to coordinate internal events
- Ability to coordinate activities
- Ability to assist employees
- Ability to support employees
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