Office Manager - Mountain View
$120,000–$160,000 year
On-siteMountain View Santa Clara County, California, United States
Job Summary
Implement systems and workflows to streamline office operations, keeping the workspace stocked, organized, and running smoothly from supplies to vendor relationships. Serve as a key partner to Finance, HR, Security, and Manufacturing teams to coordinate needs, troubleshoot issues, and maintain cross-functional workflows. Aid in onboarding new in-person employees by setting up desks and equipment, while organizing travel and relocation logistics. Coordinate daily catering, monthly internal events, and external industry gatherings to foster team cohesion. Manage office buildouts and expansions by working with contractors and vendors, acting as the first-line problem solver for logistical gaps. Support office administration with accurate documentation and a proactive mindset to anticipate needs in a rapidly growing manufacturing environment.
Required Qualifications
- 7+ years of experience in office management, workplace operations, executive support, or a similar role in a fast-paced environment
- Comfortable working in a manufacturing environment
- experience supporting shift-based operations and coordinating across multiple schedules
- ability to maintain continuity and follow-through in an environment with shift work
- Highly detail-oriented
- exceptional follow-through
- excellent communication skills
- warm, professional demeanor
- proactive
- responsive
- comfortable anticipating needs before being asked
- Tech-savvy
- ability to quickly learn new systems
- proficiency with Microsoft 365
- proficiency with Slack
- familiarity with secure workplace practices including visitor logs
- familiarity with badge compliance
- experience working in regulated environments such as CMMC and/or ITAR
- experience supporting shipments, inventory, or materials logistics
Desired Qualifications
- prior experience supporting a manufacturing company or defense contractor
- experience supporting shift-based operations and coordinating across multiple schedules
- familiarity with secure workplace practices including visitor logs, badge compliance, and working in regulated environments such as CMMC and/or ITAR
- experience supporting shipments, inventory, or materials logistics
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