Office Manager
On-siteScottsdale, Arizona, United States
Job Summary
Coordinate the full recruitment process by crafting job descriptions, scheduling interviews, and maintaining applicant tracking records. Lead onboarding for new employees, including employment contracts, orientation, and company systems setup. Manage payroll administration with the accounting team, maintain employee records, and oversee office budgets, purchasing, and expense tracking. Plan and execute company meetings, leadership off-sites, and the annual conference in Scottsdale, including budgeting, logistics, and vendor management. Maintain company travel policies, expense reports, and the handbook of policies to ensure compliance. Provide selective administrative support for executive leadership and identify opportunities to improve administrative processes.
Required Qualifications
- 7+ years of experience in office management, operations, or office administration
- Experience coordinating recruiting, onboarding, payroll administration, and employee records
- Experience planning and coordinating company meetings and events
- Strong organizational, project management, and multitasking skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook
- Experience with applicant tracking systems (ATS), HRIS platforms, or other business systems
- Ability to manage confidential information with professionalism and discretion
- Strong attention to detail with the ability to prioritize multiple projects and deadlines
Desired Qualifications
- Bachelor's degree in business administration, communications, human resources, or a related field preferred
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