Office Manager
On-siteSan Jose, California, United States
Job Summary
Coordinate and manage multiple projects simultaneously, overseeing vendor activities, installation schedules, and field dispatches while maintaining detailed trackers for progress, risks, and deliverables. Act as a key liaison among project management, facilities, engineering, IT, procurement, and external vendors to ensure equipment, configurations, and documentation remain on schedule. Assist with accounting tasks including invoice reconciliation, purchase order tracking, and verification of vendor deliverables prior to payment. Respond to facility-related requests associated with active projects, including scheduling, equipment placement, space readiness, and coordination with onsite teams. Prepare recurring status reports for project managers and leadership, highlighting progress, variances, and completion timelines. Availability Monday–Friday, with occasional after-hours work depending on project schedules.
Required Qualifications
- 5-7 years of experience in customer service, project coordination, or support roles (with strong preference for telecommunications infrastructure experience)
- Proficiency in Microsoft Office (Excel, Word, Outlook, MS Project)
- Familiarity with Adobe Acrobat and ability to work across multiple systems and platforms
- Highly detail-oriented, able to maintain accuracy across trackers, documentation, schedules, and follow-up items
- Self-starter who takes ownership of assigned workstreams, proactively identifies next steps, and drives tasks to completion with minimal supervision
- Availability Monday–Friday, with occasional after-hours work depending on project schedules
Desired Qualifications
- Bachelor's degree
- Experience with VoIP, SD-WAN, WiFi, Ethernet, and cabling technologies
- Previous involvement in multi-site or telecommunications infrastructure project environments
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.