Office Manager
On-siteRedcar, England, United Kingdom
Job Summary
Manage site inductions by registering new employees, coordinating profile approvals, and handling access card requests. Coordinate safety-critical medical appointments, process prescription requests, and prepare purchase orders for medical centers. Prepare minutes of meetings, update weekly scoring reports, and assist new starters with site directions and contract management. Issue and track holiday forms, address payroll queries, and maintain attendance and absence records. Support staff with document requests and manage visitor pass requests. Prepare daily and weekly reports, update contract copies, and handle reference letter requests.
Required Qualifications
- proactive
- hands on
- detail-oriented
- Register new employees
- assist in form completion
- update profiles
- Coordinate with clients for profile review and approval
- Ensure staff attend inductions
- manage profile transfers
- update expiries
- Handle Access Card requests
- Complete offer forms
- Check staff availability for medical appointments
- Book appointments
- send confirmations
- Obtain medical results
- upload to relevant sites
- Prepare and send purchase orders to medical centers
- Liaise with Health & Safety
- distribute to staff
- Prepare and take Minutes of Meeting
- Update Weekly Tab Scoring
- compile reports for clients
- Assist new employees post-induction
- provide site directions
- manage contract management
- Handle pre-employment questionnaires
- verify necessary documents
- Issue and track holiday forms
- Maintain individual holiday records
- assist staff with holiday-related queries
- Address payroll queries
- assist in timesheet preparation
- Process lodging applications
- documentation
- Support staff with required documents
- communicate with HR on staff updates
- Maintain attendance and absence records
- Communicate training details to attendees
- maintain tracking lists
- Prepare daily and weekly reports
- Manage contract copies
- reference letters
- update requests
- Address gate access concerns
- manage visitor pass requests
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