Office Manager - INFRA internal only
$57,500–$72,000 year
On-siteSaint Paul, Minnesota, United States
Job Summary
Manage reception, office facilities, and administrative operations to ensure a safe, comfortable working environment. Coordinate meetings, events, and logistics while handling vendor contracts, inventory, and expense tracking against the annual budget. Support internal teams with promotional materials, scheduling, and day-to-day administrative tasks. Maintain office spaces, manage repairs, and handle off-hours availability for building needs. This role supports INFRA's mission to serve 400+ natural food retailers across 49 states. Full-time, exempt position based in St Paul, MN with a 5-day in-office requirement and occasional nights/weekends.
Required Qualifications
- 2 years' progressive experience in office management preferably in professional services-based organizations (association, legal, accounting, etc)
- Associates Degree or advanced training in business administration, or 2 additional years' experience
- Experience working in a stand-alone office with facilities needs
- Dynamic interpersonal skills and understanding of how to work in a collaborative, thoughtful, and nimble environment with a spirit of support and assistance
- Advanced proficiency in Microsoft Office
- Strong skills in data entry, analysis, and reporting, including experience with associated technology
- Demonstrated project, organizational, and stress management skills; able to proactively prioritize and seamlessly perform multiple tasks in a cool, collected manner
- Excellent attention to detail, planning, communication, and follow through
- Forward-looking thinker with demonstrated proactive problem-solving skills
- Team member who actively seeks opportunities and proposes solutions
- Situationally appropriate communicator
- Balance of empathy, directness, and tact when managing sensitive or confidential situations
- Proven ability to handle confidential information with discretion
- Must be able to lift 50 lbs, climb, stoop, reach, and do computer work
- Periodic local travel required
- Must have a valid drivers license and be able to operate a vehicle
- Required to work in-office as a part of our hybrid workforce 5 days/week
- Some night, weekend, or offsite work required
Desired Qualifications
- Knowledge of the food industry strongly preferred
- Preferred experience with SharePoint, CRMs, Project Management software, Accounting systems, and/or with other SaaS tools
- Event planning or support is highly desirable
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