Office Manager
$49,920–$58,240 year
On-sitePennsylvania, United States
Job Summary
Oversee daily clinic operations by supervising staff schedules, managing front desk activities, and coordinating client interactions. Handle administrative duties including attendance tracking, onboarding logistics, and organizing monthly team meetings. Collaborate with the Clinical Director on performance discussions and workflow adjustments while optimizing resource allocation. Manage department-level purchasing and ensure compliance with company policies. This role requires occasional lifting of 25 pounds and prolonged standing near young children. The position supports a top-rated ABA provider dedicated to inclusive care for children.
Required Qualifications
- Bachelor's degree in healthcare, business administration, or other business-related field
- 3 years of progressive leadership responsibilities with experience in a healthcare facility/clinic
- Knowledge of basic customer service principles and practices
- Thorough knowledge of computer systems, including previous experience using a client or medical database
- Excellent verbal and written communication skills
- Knowledge of medical terminology
- Familiarity with and/or the ability to learn, ABA terminology
- Ability to deliver high level of customer service
- Must be a team player and be able to communicate with individuals at all levels of the organization
- Strong organizational skills
- Demonstratable time management skills
- Ability to occasionally lift and transport items weighing up to 25 pounds, such as office supplies and small equipment
- Comfortable working near young children, including potential bodily fluids
- Ability to work in an environment with exposure to a range of odors, fluctuating temperatures, and occasional loud noises
- Must complete a comprehensive background check (Social Security, identity verification, reference checks, criminal history check, fingerprint screening)
- Must complete E-Verify as required by USCIS
Desired Qualifications
- Previous supervisory experience preferred in registration or clinic operations
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