Office Manager
On-siteRedstone Arsenal, Alabama, United States
Job Summary
Coordinate executive-level correspondence, manage government records and database systems, and oversee travel processes and meeting support materials. Advise junior administrative assistants on agency procedures while maintaining strict protocols for Controlled Unclassified Information, FOUO, and classified data. Develop and maintain electronic schedules, utilize government task management systems, and prepare briefing papers for mid-executive level personnel. Requires a BA/BS with four years of administrative experience, active DoD Secret clearance, and U.S. citizenship. Full-time, exempt role in Huntsville, AL with comprehensive benefits including 401(k) matching and tuition reimbursement.
Required Qualifications
- Active Department of Defense (DoD) Secret Security Clearance
- U.S. Citizenship
- BA/BS and 4 years' experience in administrative/business field
- AA and 6 years' experience in administrative/business field
- HS Diploma or equivalent and 10 years administrative/business field
- 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration
- Expert in preparing, reviewing, and coordinating executive level correspondence
- Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures
- Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency
- Expert in government records and database management process and procedures
- Expert in government travel processes and systems
- Expert in developing and maintaining administrative schedules including electronic schedules and calendars
- Expert in government correspondence handling procedures
- Proficient working with government task management systems
- Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead)
- Proficient working with government time-management procedures and systems
- Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint
- Excellent communication skills to include phone, email, verbal
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