Office Manager/ Executive Assistant
On-sitePhoenix, Arizona, United States
Job Summary
Manage executive calendars, prepare meeting agendas and briefs, and coordinate travel logistics while overseeing office operations including supplies, vendor relationships, and workspace planning. Handle email triage, route calls from stakeholders, and maintain confidentiality with sensitive information. Support onboarding logistics for new hires, organize monthly company meetings, and ensure compliance with safety and security protocols. Maintain accurate administrative records, track action items, and prepare internal reports. This role ensures smooth day-to-day office operations and seamless communication for leadership within a mission-driven mental health organization.
Required Qualifications
- 2+ years of experience in administrative, office management, or executive support roles
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Proficiency with Google Workspace, Microsoft Office, and digital communication tools
- Ability to manage sensitive information with discretion
- Strong problem-solving skills and ability to anticipate needs
Desired Qualifications
- Experience in healthcare, behavioral health, or professional services
- Familiarity with multi-department coordination and executive-level support
- Background in facilities coordination or office operations
- Experience supporting C-suite or senior leadership
- Experience in fast-growing or multi-site organizations
- Familiarity with facilities management or vendor coordination
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