Office Manager
$57,000–$62,000 year
On-site · Philadelphia, Pennsylvania, United States
Job Summary
Office Manager for the Philadelphia Department of Public Health’s SUPHR division. Oversee daily operations and administrative coordination across all program locations; coordinate departmental reporting (City dashboards, quarterly reports) and HR-related processes (recruitment coordination, onboarding, personnel documentation, offboarding); manage sensitive information in accordance with policies; serve as a central administrative liaison among program staff, HR, IT, vendors, and external partners; oversee office equipment, technology inventory, and facility-related issues; support operational planning, project coordination, and continuous process improvements; ensure compliance with organizational policies and safety standards; travel locally to support multiple sites and community meetings; requires 1-2 years in office management and a degree in a related field preferred.
Required Qualifications
- Associate’s or bachelor’s degree preferred
- 1-2 years of office management experience
- Strong organizational, communication, and multitasking skills
- Experience supporting grants, community programs, or healthcare/public sector operations preferred
- Experience working in nonprofit, healthcare, government, or social service environments preferred
- Ability to maintain confidentiality and handle sensitive information professionally
- Strong written and verbal communications skills
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