Office Manager
$92,000–$115,000 year
On-siteTustin, California, United States
Tustin, California, United StatesOn-siteFull Time$92,000–$115,000 yearMedium
Full TimeMedium
Job Summary
Manage day-to-day office functions, maintain administrative workflows, and oversee facilities coordination to ensure efficiency and safety. Own workspace planning, coordinate vendor services, and prepare conference rooms while tracking facility work requests and managing access logistics. Oversee front-of-house operations, support employee onboarding, and lead compliance audits for GMP standards. Track budgets, process invoices, and negotiate vendor contracts to optimize costs. Serve as the central coordination point across Facilities, EHS, IT, and business teams for all workplace-related needs.
Required Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field
- 3–7 years of experience in office management, workplace operations, or facilities coordination
- Strong organizational and multitasking abilities
- Excellent communication and stakeholder coordination skills
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
- Experience with work order systems and vendor coordination
- Ability to prioritize and respond effectively to operational issues
- Strong problem-solving and decision-making skills
- Full-time onsite position
- Monday through Friday work schedule
- Ability to work overtime and/or weekends when necessary
- Ability to lift objects up to 25 pounds
- Close, distance, and color vision
Desired Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field preferred
- Knowledge of basic building systems (HVAC, electrical, plumbing) preferred
- Experience supporting facilities in regulated environments (e.g., GMP, life sciences, corporate campuses)
- Familiarity with safety standards, inspections, and compliance processes
- Experience with space planning or workplace management tools
- Experience managing cross-functional coordination (Facilities, EHS, IT)
- You have a 'bring it on!' team player approach
- An unshakable positive attitude
- Your written and verbal skills are out of this world
- You communicate with clarity and confidence
- You have exceptional multitasking skills
- An unparalleled attention to detail
- You are a master at building relationships
- Establishing connections with anyone, be it team members, clients, vendors, or suppliers
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